All information held about an applicant constitutes personal data and must be used and stored in accordance with the Data Protection Act 1998.

The Data Protection Act 1998 places responsibilities on the organisation to process personal data that it holds in a fair and proper way.

The Act applies to how data is collected, stored, processed, disclosed and destroyed, thus allowing only relevant, job related data to be stored and accessed by authorised individuals.

It is imperative that applicants to The Support Team positions understand that GraftonESP branches cannot access their personal details. The HR Account Team for the Police Service of Northern Ireland operates on a secure computer network that is password protected. This means that your information is only processed for the position you have chosen to apply for.

Advertising
All advertisements will clearly state that recruitment is for The Support Team for the Police Service of Northern Ireland

Applications
All information collected in the application will be a necessary part of the recruitment process.

Shortlisting
Shortlisting will be carried out in manner that is fair to all applicants and will be non-discriminatory. Shortlisting will be conducted by HR professionals.

Selection testing
Selection will be conducted in a way that is fair to all applicants. Adequate training and guidance will be given to those involved in the recruitment and selection process to ensure both fairness and consistency.

Interviews
All interviews will be conducted fairly. Interviews will be carefully documented and this information will form part of a successful candidate’s personnel file.

Retention of recruitment records
Records of unsuccessful candidates will be held for a period of time necessary to meet any challenge to appointment.
In all aspects of the employment process GraftonESP will adhere to the principles outlined in the Data Protection Act and relevant Codes of Practice.